繼上次《郵件寫作中你不得不知的細節(jié)》之后，很多學生給我留言說希望能讀到更多有關(guān)郵件寫作技巧的內(nèi)容。那么今天，我們就一起再來看看提升郵件溝通的效率的幾大方法。

1. Don’t overcommunicate by email. 不是所有事情都只能通過郵件解決

太多的郵件往來容易給職場人士帶來不必要的壓力。所以在寫郵件之前，可以先問問自己：非得用寫郵件嗎？如果事情需要和對方多次來回才能解決，那么不妨先用phone 或者IM來溝通。其次，如果是要告訴對方不好的消息，那就盡量別使用email。

2. Make good use of subject lines. 郵件主題要小心

郵件主題的寫作要求和技巧在之前的文章中談過很多，其核心的要求就是要簡潔且有總結(jié)性。成功的郵件主題可以讓收件人在打開郵件之前就知道你要說什么事，并且決定是否要打開你的郵件。讓我們來看2個例子，相信大家看完這兩個例子之后就能夠體會到合格的主題和不合格主題的區(qū)別了。

Bad example:

Subject: Meeting

Good example:

Subject: PASS Process Meeting – 10 a.m.February 25, 2014

3. Keep messages clear and brief 表達清晰簡潔

和傳統(tǒng)的商務(wù)信函一樣，商務(wù)郵件也需要做到邏輯清晰、表述清晰準確。一般來說，郵件的正文一般包含3大部分：背景信息交換、行動說明（需要做什么或者你將做什么）和訴求（提前感謝對方的幫助等）。這一點大家可以通過閱讀下面兩封郵件來體會。

Bad example:

Subject: Revisions For Sales Report

Hi Jackie,

Thanks for sending that report last week. Iread it yesterday, and I feel that Chapter 2 needs more specific informationabout our sales figures. I also felt that the tone could be more formal.

Also, I wanted to let you know that I'vescheduled a meeting with the PR department for this Friday regarding the new adcampaign. It's at 11:00 a.m. and will be in the small conference room.

Please let me know if you can make thattime.

Thanks!

Monica

Good example:

Subject: Revisions For Sales Report

Hi Jackie,

Thanks for sending that report last week. Iread it yesterday, and I feel that Chapter 2 needs more specific informationabout our sales figures.

I also felt that the tone could be moreformal.

Could you amend it with these comments inmind?

Thanks for your hard work on this!

Monica

(Monica then follows this up with aseparate email about the PR department meeting.)

4. Check the tone. 注意措辭

商務(wù)郵件按照溝通對象身份地位的不同可以分為垂直溝通和平級溝通。垂直溝通多為上級對下級的溝通，平級溝通多為同事之間的溝通。垂直溝通通常比較簡短直接，平級溝通通常要更加禮貌一些。

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